ABOUT US
Supporting Wellness. Structuring Growth. Leading With Heart.
We believe HR should feel like a partnership. QuantumHR was founded on the belief that the people side of business deserves just as much strategy and care as your client work.
With values-led systems, simple structures, and real support, we help wellness leaders grow thriving teams without the burnout.
5+ Years
From therapists and coaches to wellness clinics — we’ve helped dozens of founders build strong, sustainable HR foundations.
100%
We only serve wellness-focused service providers who care deeply about their teams, culture, and long-term impact.
Growth
Our systems don’t just meet compliance — they support mental clarity, better communication, and sustainable scaling.
Who We Are
Your Strategic HR Partner for Health & Wellness Businesses
QuantumHR is a boutique HR agency founded to serve the heart of the wellness industry: its people.
Led by Samaria Gaines, we specialize in helping mission-driven clinics, therapists, coaches, and wellness teams structure their people operations with clarity, compassion, and compliance.
We understand that building a team isn't just about hiring. It’s about protecting your business, honoring your values, and creating a workplace culture where everyone can thrive. That’s why we offer HR systems that are as intentional as the care you give your clients.
From onboarding to audits to ongoing support, we help health and wellness businesses in Charlotte and beyond grow sustainably, without the burnout.
Trusted by Wellness Founders
Who Lead With Heart
We proudly support health & wellness businesses across North Carolina and beyond from solo practitioners to growing clinics. Our approach blends compliance, compassion, and clarity, so your team can thrive.
Meet the Founder
Samaria Gaines
Email: [email protected]
Phone: (704) 941-0171
Samaria Gaines founded QuantumHR to bring structure, clarity, and compassion to the HR experience, especially for health and wellness businesses often overlooked by traditional firms.
With years of hands-on experience supporting small businesses and service-based teams, Samaria understands the unique pressures wellness founders face when building a team. From compliance to culture, she combines practical systems with people-first strategy to help her clients grow, without burnout.
She’s currently pursuing her MBA and SHRM certification, further deepening her expertise in strategic HR management. Whether you’re hiring your first employee or refining your internal workflows, Samaria’s mission is simple: Make HR feel human again.
Strategic HR Support for
Health & Wellness Leaders
From hiring to handbooks, our services bring clarity and calm to your people operations — so you can focus on what you do best.
Employee Onboarding Systems
Tailored SOPs, welcome packets, checklists, and training resources to help your new hires thrive.
Compliance Audits & Handbook Creation
Keep your practice protected. We review your policies and files to ensure compliance with labor laws.
Recruitment & Hiring Support
From job postings to offer letters, we simplify your hiring process and help you find the right fit fast.
Monthly Retainer Support
Ongoing partnership that includes strategy calls, offboarding help, and real-time HR guidance.
Why Choose Us?
Clarity, Compliance, and Care for Wellness Teams That Want to Grow Right
Choosing QuantumHR means partnering with a team that understands the demands of running a purpose-driven practice. Our systems aren't just about checklists, they're about protecting your business, empowering your team, and simplifying your operations.
Whether you're hiring your first employee or restructuring your entire workflow, we bring the structure and strategy to help you lead confidently.
Wellness-Focused HR Strategy
Simple Systems That Scale With You
Transparent, Ethical Support
North Carolina-Based, Remote-Friendly
Ongoing Guidance (Not Just One-Time Help)
Frequently Asked Questions
What types of businesses do you work with?
We support service-based wellness providers including therapists, clinics, coaches, and health-centered brands.
I’m not ready to hire yet — can you still help?
Absolutely. We support solo founders with compliance, onboarding systems, SOPs, and scaling plans — even before you grow a team.
What does your onboarding process look like?
After a consultation, we’ll send a clear proposal. Once approved, we gather documents, audit your systems, and begin support based on your selected service.
Do you offer one-time services or only retainers?
We offer both! You can hire us for a handbook, audit, or hiring support — or retain us monthly for ongoing guidance.
Are your services fully remote?
Yes. We serve businesses across North Carolina and beyond, using secure systems and video calls to support your team wherever you are.
What if I don’t understand HR or legal compliance?
That’s what we’re here for. We break things down in plain language so you always know where you stand and what’s required.
Contact us if you have more questions in mind
What Our Clients Are Saying
Ready to Lead
With Clarity?
Let’s simplify your HR, strengthen your team, and protect your practice… without burning you
out in the process.
QuantumHR • North Carolina & Nationwide
